Handling Two Checking Accounts in AP

 

Basic Builder is not designed to handle two Bank Accounts in the same Module (You may have separate Accounts for AP and PR). There is a workaround, however, if you really need to record transactions from two checking accounts.

 

·         Determine the range of Check numbers that you want to use for each account. For example, if both accounts begin with #1000, then decide which is used most often and set its range to begin with #21000 in Control Information.  (Then you will need to be aware that the range for the least used account will begin with #11000.)  You must verify the correct Check Number is in Control Information each time before you process.

 

·         If you use two General ledger account numbers (one for each Bank Statement) then you will have to remember to manually change the Account Number and the Check Number each time you Process.

 

1. You will have to be aware of (and change, if necessary) the GL account number in AP => Process => New Invoices and Credit Memos, to reflect the Bank Account that you will be using.

 

2. You will also have to be aware of (and change, if necessary) the Check Number whenever it comes up in the following: 

 

a.  AP => A/E, Invoices and Credit Memos => Apply Payment

  

   b.  AP => Process => Quick Checks

  

   c.  AP => Process => Checks by Range