Closing the Month in Basic Builder

 

·   First, be sure that all General Journal Entries have been made for the month and that your Bank Statement is in balance. Also make certain that all postings have been processed in the General Ledger for the current month.

 

·   Second, print a Trial Balance Sheet and Trial Income Statement for the month to be closed.  If your books are balanced, the proof on each report will be the same number (One negative and one positive.)  As long as these numbers match, go to GL => Process => Close Period and Basic Builder will post the profit and loss.   

 

When the proof does not match

 

1. Review all audit trails for the month. One reason for the mismatch could be a Process of a GL posting resulted in a “PROOF NOT EQUAL TO ZERO” error.  Click here for more information on that error message.

 

2. Print a GL Posting Preview report to determine if there are any entries for the month have not been posted.  Enter any missing GL postings into the General Journal. 

 

3. Go to GL => Process => Posting to process any unprocessed postings for the month.

 

4. Once you feel you have found the problem, try to close the month again and see if the proofs match.

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